Coordinate every surgery without the chaos
Turn each procedure into a checklist of tasks — clearances, auths, equipment, patient prep — assigned to your team and tracked to done.
HIPAA compliant · AES-256 encrypted · Full audit trail
A surgery has too many moving parts to track in your head.
Too many moving parts
Each case needs clearances, auths, equipment, and prep — managed across calls, faxes, and memory.
Last-minute scrambles
A missing clearance or auth surfaces the day before — risking a cancellation.
No shared view
Coordinators, surgeons, and front desk cannot see what is still outstanding for each case.
Assign it. Work it. Done.
Surgical coordination work, assigned to a team member and tracked to done.
Build the case
Create a task list for each procedure — clearance, auth, equipment, prep.
Assign owners
Give every step an owner and a deadline tied to the surgery date.
Track to ready
See at a glance which cases are fully cleared and which still need work.
What changes for your practice.
- Fewer day-of cancellations
- Every pre-op step accounted for
- One shared view per case
- A complete record for each surgery
Built for the medical back office.
HIPAA-grade
AES-256 encryption, full audit trail, and a BAA on paid plans.
A layer on top
Works alongside your EMR — no migration, no rip-and-replace.
Full audit trail
Every task and update is timestamped, so nothing is lost.
Common questions
What is surgical coordination software?
It manages the pre-operative checklist — clearances, authorizations, equipment, and patient prep — as tracked tasks so nothing is missed before the procedure.
Can tasks be tied to the surgery date?
Yes — due dates can be offset from the procedure date, so each step is due in time.
Does it integrate with my EMR?
RCMTask works alongside your EMR via manual entry or Excel/CSV import today; real-time HL7/FHIR is on the roadmap.
Is it HIPAA compliant?
Yes — RCMTask is HIPAA-compliant, AES-256 encrypted, fully audit-trailed, with a BAA available on paid plans.
Works alongside
Prior authorization →
Give every authorization an owner, a deadline, and a status the whole team can see — so nothing stalls and no patient waits.
Medical clearance →
Track each clearance request to the PCP as a task with an owner and a due date — and chase the ones that run…
Document collection →
Turn each required document — ID, consent, intake form — into a task you assign and track until it is in hand.
See it on your own workflow.
Start free with demo data, or book a walkthrough for your practice.